Grants Accounting Specialist
Company: Northeast Ohio Medical University
Location: Rootstown
Posted on: October 27, 2024
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Job Description:
Grants Accounting Specialist
Position Type: Classified
Department: Grants Accounting
Full or Part Time: Full Time
Pay Grade: BW6
Summary:Processes expenditures, monitors budget, and invoicing for
institutional restricted funds.
Principal Functional Responsibilities:Invoicing and Cash
Management: Prepare and submit monthly invoices for grants and
other restricted funds. Oversee and monitor accounts receivable
subsidiary ledger, aging of invoices and delinquent payments. Post
cash receipts (EFTs and checks) for restricted accounts.
Grant Financial Management: Review and approve various financial
transactions for restricted funds, including online requisitions,
chargebacks, invoices, P-card transactions, personnel action forms
(PAFs), labor redistribution forms (LRFs), position requests,
travel expenditure reports, and honoraria forms. Ensure that all
transactions are allowable, allocable, reasonable, and compliant
with grant regulations and audit standards.
Vendor Maintenance: Prepare requisitions and purchase orders for
consulting agreements, subcontracts, and other vendor agreements.
Review the vendor is setup as a payee in PaymentWorks. Maintain
requisition/purchase order logs and communicate with vendors
regarding the purchase orders and invoicing process.
Financial Reporting: Prepare journal entries for distributions and
corrections, reviewing backup documentation, and collaborating with
department contacts to maintain documentation for restricted fund
transactions. Set up and modify electronic files, as well as
prepare and close restricted funds as directed. Manage electronic
file destruction according to the institution's and sponsors'
record retention policies. Prepare quarterly or ad-hoc financial
status updates, analyze accounts, expenditures, and financial
statements to project budgets. Process budget reallocations,
prepare payroll projections, and create interim and final updates.
Support the preparation of financial reports and surveys as needed.
Assist in the year-end closing processing, audit, and grant
roll.
Collaboration and Communication: Provide technical accounting
support to Grants Accountants and assist in implementing fiscal
changes in the Accounting system. Maintain inter-departmental
relationship with Accounting and Purchasing. Provide non-financial
post-award administrative assistance to Sponsored Programs. Employ
LEAN/Six Sigma methodologies to streamline processes and eliminate
waste within the department.
Miscellaneous Duties: Supervise and train student assistants.
Perform other duties as assigned.
Qualifications:
Preferred Qualifications:
Physical Requirements:Must be able to utilize a phone, computer and
other office equipment.
Department Specific Information:Grants
Accounting_Specific_Information
To apply, visit
NEOMED is committed to providing equal employment opportunities to
qualified applicants without discrimination on the basis of age,
color, disability, gender identity or expression, genetic
information, national origin, race, religion, sex, sexual
orientation, transgender status, status as a parent during
pregnancy and immediately after the birth of a child, status as a
parent of a young child, status as a foster parent, veteran status
or any other category protected by applicable state or federal law.
As an Equal Opportunity Employer, NEOMED also affirms its
commitment to nondiscrimination in its employment policies and
practices. In compliance with Title IX (20 U.S.C Sec. 1681 et
seq.), NEOMED prohibits sex discrimination, including sexual
harassment.
Keywords: Northeast Ohio Medical University, Dearborn , Grants Accounting Specialist, Accounting, Auditing , Rootstown, Michigan
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